October 7, 2016
NOTICE IS HEREBY GIVEN THAT THE 9th ANNUAL GENERAL MEETING OF THE BC TREE FRUITS COOPERATIVE WILL BE HELD ON:
THURSDAY OCTOBER 27, 2016 AT 1:00 P.M.
At the PEACHLAND Community Center, 4450 6TH Street, Peachland, BC promptly at the hour of 1:00 P.M. for the following purposes:
- To approve the minutes of the BC Tree Fruits Cooperative October 27, 2015 Annual General Meeting.
- Business arising from the minutes.
- To receive the Financial Statements and Auditors’ Report for the year ended May 31, 2016.
- Motion to approve the Financial Statements and appoint the Auditors for the 2016-2017 fiscal year.
- To receive the Report of the Directors and Management for the year 2015-2016.
- Election of four Directors – two Directors from the Southern Region and two Directors from the Northern Region as defined in the Rules of the BC Tree Fruits Cooperative (the boundary between the north and south regions is the northern boundary of the District of Summerland).
Three Directors have terms expiring at the Annual General Meeting, namely Nirmal Dhaliwal (Southern Region), Malcolm Mitchell and Jora Dhaliwal (Northern Region). There is a vacant seat (Southern Region) that needs to be filled.
Prior to voting, Nominees will have the opportunity to address the Members.
Government issued picture identification will be required to be shown by members in order to receive a voting device for the election of Directors. Registration for voting will close at 2:00 pm.
- Special and New Business to be considered.
Copies of the Audited Financial Statements and the Directors’ Report for the year ended May 31, 2016 and the minutes described above can be picked up at any BCTFC packinghouse office beginning Monday October 17, 2016. You may also request a copy be emailed or mailed to you by contacting Susan Keetley by email at email@example.com or (250) 470-4263 after October 17th.
Please be advised that Nominations for Directors has now closed.
The following individuals are running for the four open Director positions (two in the Southern Region, two in the Northern Region).
Click on the name to read the biography of the Director nominees, copies of which will be available at the Annual General Meeting.
Southern Region Northern Region
Each of the Director Nominees will be given an opportunity to address the membership before voting commences.
Rule 67 of the BC Tree Fruits Cooperative Rules states “Any member who is legally or medically incapacitated may appoint a representative who is not a member to vote in the same manner as if he or she were the member if, at least 48 hours before the meeting at which the representative proposes to vote, he or she provides evidence to the satisfaction of the directors of his or her representative capacity.”
Completed and signed Representation Appointment Forms must be submitted to the Legal Counsel (Anita Boehm 1473 Water Street, Kelowna BC, V1Y 1J6) not less than 48 hours before the time set for the Annual General Meeting. Representation Appointment Forms may be obtained at any BCTFC Packinghouse office. You may also request a copy by contacting Susan Keetley by email at firstname.lastname@example.org or (250) 470-4263.
Rule #60 of the BCTFC rules states “The only persons entitled to be present at a general meeting are those entitled to vote at that meeting, the Auditor of the Association, if any, and others who are entitled or required under any provision of the Act or these Rules to be present.”
Rule #61 of the BCTFC rules states “A person who is not entitled to be present at a general meeting under Rule 60 may be admitted to a meeting only on the invitation of the chair or with the consent of the members at the meeting.”
If you wish to bring a guest, please contact Susan Keetley prior to Tuesday October 25th by email at email@example.com in writing stating the name of your guest and the reason for their attendance.
All guests who are not pre-approved will not be allowed entry to the meeting.
TOP FIVE GROWER RECOGNITION
We will be recognizing the top 5 growers of the following varieties; Ambrosia, Gala, McIntosh, Spartan, Granny Smith, Red Delicious, Fuji, Pink Lady, HoneyCrisp and Golden Delicious. The #1 grower of each variety will receive a gift certificate from Growers Supply. Are you one of them? Attend the AGM to see who the top growers are.
We will also be announcing the winner of the ‘Who’s #1 Contest’ for those that played.
Food, refreshments and Cider will be served following the meeting.
On behalf of the Board of Directors,
Chief Financial Officer