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2016 AGM – October 27, 2016

October 7, 2016

NOTICE IS HEREBY GIVEN THAT THE 9th ANNUAL GENERAL MEETING OF THE BC TREE FRUITS COOPERATIVE WILL BE HELD ON:

THURSDAY OCTOBER 27, 2016 AT 1:00 P.M.

At the PEACHLAND Community Center, 4450 6TH Street, Peachland, BC promptly at the hour of 1:00 P.M. for the following purposes:

  1. To approve the minutes of the BC Tree Fruits Cooperative October 27, 2015 Annual General Meeting.
  2. Business arising from the minutes.
  3. To receive the Financial Statements and Auditors’ Report for the year ended May 31, 2016.
  4. Motion to approve the Financial Statements and appoint the Auditors for the 2016-2017 fiscal year.
  5. To receive the Report of the Directors and Management for the year 2015-2016.
  6. Election of four Directors – two Directors from the Southern Region and two Directors from the Northern Region as defined in the Rules of the BC Tree Fruits Cooperative (the boundary between the north and south regions is the northern boundary of the District of Summerland).

Three Directors have terms expiring at the Annual General Meeting, namely Nirmal       Dhaliwal (Southern Region), Malcolm Mitchell and Jora Dhaliwal (Northern Region).       There is a vacant seat (Southern Region) that needs to be filled.

Prior to voting, Nominees will have the opportunity to address the Members.

Government issued picture identification will be required to be shown by members         in order to receive a voting device for the election of Directors.  Registration for           voting will close at 2:00 pm.

  1. Special and New Business to be considered.

FINANCIAL STATEMENTS

Copies of the Audited Financial Statements and the Directors’ Report for the year ended May 31, 2016 and the minutes described above can be picked up at any BCTFC packinghouse office beginning Monday October 17, 2016.  You may also request a copy be emailed or mailed to you by contacting Susan Keetley by email at skeetley@bctree.com or (250) 470-4263 after October 17th.

DIRECTOR NOMINATIONS

Please be advised that Nominations for Directors has now closed.

The following individuals are running for the four open Director positions (two in the Southern Region, two in the Northern Region).

Click on the name to read the biography of the Director nominees, copies of which will be available at the Annual General Meeting.

Southern Region                                                 Northern Region

Brown, Steve                                                        Bagha, Rajan

Dhaliwal, Nirmal (Incumbent)                     Dhaliwal, Jora (Incumbent)

Sidhu, Harbhajan S.                                          DiMaria, Sam

                                                                                   Gill, Manjit

                                                                                   Lalli, Amarjit S.

                                                                                  

Each of the Director Nominees will be given an opportunity to address the membership before voting commences.

REPRESENTATIVE VOTING

Rule 67 of the BC Tree Fruits Cooperative Rules states “Any member who is legally or medically incapacitated may appoint a representative who is not a member to vote in the same manner as if he or she were the member if, at least 48 hours before the meeting at which the representative proposes to vote, he or she provides evidence to the satisfaction of the directors of his or her representative capacity.”

Completed and signed Representation Appointment Forms must be submitted to the Legal Counsel (Anita Boehm 1473 Water Street, Kelowna BC, V1Y 1J6) not less than 48 hours before the time set for the Annual General Meeting.  Representation Appointment Forms may be obtained at any BCTFC Packinghouse office.  You may also request a copy by contacting Susan Keetley by email at skeetley@bctree.com or (250) 470-4263.

PERMITTED ATTENDEES

Rule #60 of the BCTFC rules states “The only persons entitled to be present at a general meeting are those entitled to vote at that meeting, the Auditor of the Association, if any, and others who are entitled or required under any provision of the Act or these Rules to be present.”

Rule #61 of the BCTFC rules states “A person who is not entitled to be present at a general meeting under Rule 60 may be admitted to a meeting only on the invitation of the chair or with the consent of the members at the meeting.”

If you wish to bring a guest, please contact Susan Keetley prior to Tuesday October 25th by email at skeetley@bctree.com in writing stating the name of your guest and the reason for their attendance.

All guests who are not pre-approved will not be allowed entry to the meeting. 

TOP FIVE GROWER RECOGNITION

We will be recognizing the top 5 growers of the following varieties; Ambrosia, Gala, McIntosh, Spartan, Granny Smith, Red Delicious, Fuji, Pink Lady, HoneyCrisp and Golden Delicious.  The #1 grower of each variety will receive a gift certificate from Growers Supply. Are you one of them?  Attend the AGM to see who the top growers are.

We will also be announcing the winner of the ‘Who’s #1 Contest’ for those that played.

DOOR PRIZES!!!!

Food, refreshments and Cider will be served following the meeting.

On behalf of the Board of Directors,

Warren Everton

Chief Financial Officer

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Director Nominations

Any member of the Association may nominate a candidate who meets the requirements for Director by depositing an original completed nomination form by mail or in person to Anita Boehm, Corporate Counsel, 1473 Water Street, Kelowna, BC, V1Y 1J6 Fax 250-762-5571 or aboehm@bctree.com.  Rule 81 requires that the nomination form must be received at least 14 days, excluding Saturdays, Sundays and holidays, before the time for holding the meeting at which the elections are to occur.  For this meeting the deadline is 1:00 pm Thursday, October 6, 2016.  Click here for Nomination package

A person whose term as Director is ending is eligible for re-election or reappointment, without the need of a nomination by simply declaring their intention to run.   The Directors whose terms expire at the upcoming Annual General Meeting are Nirmal Dhaliwal and one vacant seat for the Southern Region and Malcolm Mitchell and Jora Dhaliwal for the Northern Region.

Director Eligibility Requirements

Part 13 of the BCTF Cooperative Rules dictates the eligibility requirements of directors.  In particular see  the following 2 rules:

  1. Age Restriction

In addition to the other requirements set out in the Act, an individual is not qualified to become or act as a director of the Association if that individual is under the age of 18 years.

  1. Number of directors

(1)  The Association must have at least 6 and not more than 10 directors, of which:

(a)  a majority must be individuals ordinarily resident in Canada;

(b)  a majority must be individuals who are not employees of the Association;

(c)  not less than 3 and not more than 5 must be ordinarily resident in each of the South Region and the North Region;

(d)  to the extent possible, there must be an equal number of directors from each of the North Region and the South Region; and

(e) all of the directors of the Association must:

be members of the Association or individuals authorized under section 32 of the Act to act on behalf of the government, a first nation or a corporation;

be an active farmer on an orchard;

possess full service contracts for all apples, pears and stone fruits in which they have an interest (charitable donations & non-commercial fruit excepted) and further to such contracts must:

have delivered a minimum $60,000 in pool close earnings from tree fruit crops for the past 2 years; and

show potential to maintain $30,000 in pool close earnings per year for their entire term as director; and

otherwise be in good standing with the Association.

(2) The number of directors may be changed within the limits set out in sub rule (1) by ordinary resolution of the members.

In addition to these Rules, Board policy, adopted in August 2012, requires that all members nominated for election to the Board of Directors of BC Tree Fruits Cooperative, submit a written biography prior to and for distribution at the Annual General Meeting.

The following details should be included in all typed Director Nominee Biography submissions for the membership’s review, and deposited along with the Nomination Form & an electronic photograph with the Corporate Counsel (Anita Boehm 1473 Water Street, Kelowna, BC, V1Y1J6, Fax 250-762-5571 or aboehm@bctree.com) by 1pm on October 6, 2016.

 

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